In event planning, this is important since much of the work is done prior to the actual event itself.Ĭonsider adding a provision specifying that consumers are liable for the payment of any services provided before written notice of event termination is obtained. This will guarantee that for the work already done, you will be paid.
Specify that the initial deposit shall be non-refundable and all payments made up to the point of cancellation. This is an essential aspect of the contract that will cover both the company from this incident and the anticipated revenue. What happens if your customer cancels the event at some stage in the event planning process? Don't leave this result to chance! Terms for event termination should include your event planning contract. Establish a payment plan that suits your organization and your cash flow best. Provide a payment schedule and specifics of possible payments, either set a fixed calendar date for each payment or connect each payment in the event planning phase to a milestone. If the date of the event has been selected, state the date on which the deposit must be paid in order to deliver the services on the specific date chosen. Start with the initial due date of the deposit and express clearly that once the deposit has been issued, no work will begin on preparing this case.
Hence no two contracts for event planning are exactly the same.Īll event planning arrangements should provide payment conditions and details for the payment schedule. No two planners of events are exactly alike. Some event planners can assist with the selection of venues and others manage guests' transportation needs. Floral arrangements can be made by one event planner, another may not. However, it is important to define in detail which services you will provide, as your work will be limited to delivering only those services listed on this list.Ī wide variety of services are carried out by event planners and the services offered can differ from one event to another. The Event Planning Services that will be given be specifically definedĪs an event planner, it can seem like the most obvious thing to include in an event planning contract to mention the event planning services that you will be offering. Important clauses to be included in the Contract In addition, the implications of any missteps that might arise and any subsequent recourse may be illustrated.
Contracts also help to avoid miscommunication over expectations and event plans, ranging from what kind of food to how long the deejay will provide entertainment. They clearly describe the event's suggested components and what is to be anticipated. It might also seem like they are setting the stage for future litigation by agreeing to one since all clauses are prepared to cover all sides who are signing. The concept of a contract is resisted by certain people because it can sound frightening or difficult to understand. Event managers recognize that by forcing the signing parties, in writing, to a negotiated set of terms and conditions, they are a vital component of staging a successful event.
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